How Can I use the Same Reference Number Twice?
Entering a full stop after the reference number will allow a reference number to be entered more than once.
What is the transaction number?
Each cheque or deposit that you enter into the Phoenix Cash Book is automatically allocated a Transaction Number. The number is a counter on transactions, both withdrawals and deposits. Each account has its own set of transaction numbers.
At the beginning of each month, the transaction number is reset to 1. It then counts the transactions for each account for each month. Consequently a transaction is only uniquely identified if the Year, Bank Account, Month, and consecutive number are all specified.
When entering transactions, the year and account are selected before the transaction entry form is displayed. The transaction number then starts with the month followed by a five or six digit number. For example, the 34th transaction that was entered for the month of April is identified as follows: 40034
How do I transfer Cash Book entries to the Asset or Physical Accounts?
While entering a transaction, you may link it to any of the Physical and Asset accounts. Linking the transaction automatically copies the relevant data to the accounts and allows you to enter the additional account data required. You can make this linking occur automatically for particular sub-categories.
To assign a link to a Cash Book sub-category, select the Categ button from the Toolbar and select the Category you wish to link to an account. On the Set up Categories window, note the Sub-categories list to the bottom right of the window. To the right of the sub-category names is the Link To A/c column. Move to this column and beside the sub-category you wish to link from press the F2 (edit) key to reveal the list of accounts you may assign to that sub-category. To the right of the Link To A/c column is the Link Sub a/c column where it is possible to breakdown the assigned account into its sub-accounts. Setting a sub-account is optional.
Why Do Invoices have 4 Decimal Places?
Invoices are created with 4 decimal places to improve rounding accuracy and prevent rounding errors between the GST Control account and the final GST Return total. The GST amount each is shown to 4 decimal places so that the user can manually verify the accurate GST total printed at the bottom of the screen.
