Common Mapping Codes are used to identify specific costs and incomes from the cash-book for inclusion in the farm enterprise reports.
Common Mapping Codes allow flexibility in cash-book structure to suit financial report preferences, yet enable use of this information for the production of accurate farm management reports as well.
The Cost/Income Analysis report must obtain the herbicide costs from the cash-book. The problem is that every cash-book may be different and therefore Phoenix cannot automatically find the herbicide costs in the cash-book. However, Phoenix "knows" that herbicide costs come from Common Mapping Code 2.1.1.01.01. If Common Mapping Code 2.1.1.01.01 is allocated to cash-book column 22, sub-category A, then Phoenix will find the herbicide costs in the cash-book. Common Mapping Code 2.1.1.01.01 may be allocated to more that one Phoenix sub-category. Phoenix Financial Pro will look for all transactions allocated to any sub-category allocated to Common Mapping Code 2.1.1.01.01.
If a Common Mapping Code relates to a farming operation of your business, then it should be linked to at least one sub-category in the cash-book. You do not have to allocate every Common Mapping Code - only allocate those that describe a cost or income applicable to your farming business.
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You do not have to allocate every sub-category of every cash-book category to a Common Mapping Code.
Allocate a Common Mapping Code to all categories and sub-categories that record the income from the production of your enterprises.
Similarly, identify all categories and sub-categories where you record the variable costs of your farm management enterprises and allocate a Common Mapping Code to them.
If you do not allocate a variable cost to a Common Mapping Code, then this cost will appear against the Sundry Costs or Income item of the Cost/Income Analysis report for the enterprises. By examining the items included under Sundry Costs, you can determine if you missed allocation of a variable cost. It is possible to have an unusual variable cost that is not included in the Common Mapping Code. In this case, it is quite legitimate for this cost to be included in Sundry Costs.
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In addition to variable cost categories, you should also allocate the following cash-book categories to the appropriate Common Mapping Codes. These are necessary for the ratio report.
•asset disposal categories (both land & equipment) •bank account transfer & capital inflow categories •personal drawings categories •borrowing cost categories •depreciation categories •interest & lease charge categories |
Common Mapping Codes are linked to each cash-book category by calling up the relevant cash-book category in Category Setup. Select each category and click on the CMC tab at the bottom of the window. For sub-category A, click on the CMC field, and select a code from the list displayed. If sub-categories below "A" are not allocated, Phoenix will allocate the same code to each of them. If they are all to be the same code, then move on to the next category. If not, then repeat the above procedure for each sub-category.
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