If necessary, you can undo a previous month’s completed reconciliation. This is done within the Reconcile window by selecting the desired Account and Period from the Selection bar. You are now presented with the closed reconciliation for this period. Select Unreconcile & Make Current from the Function bar. You are now able to select transactions to be edited, unclear them (must have a cross) then Edit from the Function bar to edit the transactions.
The edit function opens the Enter Transactions screen. Save the changes you make here and then return to the Reconcile window.
•Note that you only need to unreconcile if the amount, or cheque number of cleared transactions need to be edited. Editing of From/Pay To, or dissection information is possible without unreconciling. Uncleared transactions can be edited at any time.
•If you unreconcile any month and re-reconcile it, Phoenix requires that each subsequent month must be re-reconciled also. For example, if the current period of operation was December and you chose to reopen October to edit the reconciled accounts, you would be required to re-reconcile October and November before you can once again enter transactions for December.
•Reopening a reconciled account should not be a common practice. Reconciliation is a process designed to ensure that records are accurately checked and cross-referenced. It should therefore be an abnormal situation that leads you to reopen a reconciled account.
•If you are registered for and tracking GST, changes which require you to undo a reconciliation and unclear a transaction will generally impact on the amounts in the GST Control also and if the GST period has been finalised it will need to be unfinalised and the transaction uncleared. See Unfinalising a Return in GST Return. If the edit will impact on the figures in a BAS report which has already been lodged with the Australian taxation Office an adjusting entry should be made instead in the current period, if allowed under Australian Taxation Office guidelines for making adjustments to prior GST periods, or the adjustment should be made in the period of the original transaction and an amended BAS return lodged. Consultation with your accountant is advised in this situation.
